Event Coordinator

About Us

The Knowledge Center, Gurgaon is a state-of-the-art material experience and innovation hub designed to empower professionals in the architecture, design, and construction industry. We provide a dynamic platform that seamlessly integrates physical libraries with intelligent digital systems, enabling architects, designers, and builders to discover, evaluate, and source building materials with ease.

Role Overview

We are seeking an experienced Event Coordinator to lead the planning, coordination, and execution of events, workshops, and experiences hosted at The Knowledge Center. The role involves managing end-to-end event operations, liaising with internal teams and external partners, and ensuring each event aligns with the organization’s brand standards and objectives. The ideal candidate will have strong leadership, organizational, and creative skills, with proven experience in delivering premium event experiences.

Key Responsibilities

• Plan, organize, and execute events, workshops, and experiences from concept to completion.

• Develop event strategies aligned with organizational goals and audience engagement.

• Manage vendor relationships, logistics, and on-site event coordination.

• Supervise event setup, design, and post-event activities, ensuring seamless execution.

• Collaborate with marketing, operations, and client engagement teams for event promotion and communication.

• Prepare and manage event budgets, ensuring cost efficiency and high-quality output.

• Evaluate event performance and generate post-event reports with key learnings and recommendations.

• Maintain a calendar of events and ensure timely delivery of all milestones.

Requirement

• Experience: 2–5 years in event management, hospitality, or experiential marketing roles.

• Education: Graduate or MBA, preferably with specialization in Event Management or related fields.

• Industry Preference: Event management, corporate experiences, or hospitality sectors. Proven experience managing large-scale and high-profile events. Strong communication, negotiation, and stakeholder management skills. Proficiency in event planning software and MS Office tools

Skills & Competencies:

• Excellent leadership, planning, and organizational abilities.

• Creative mindset with an eye for detail and quality.

• Strong multitasking and problem-solving skills.

• Ability to work under pressure and manage multiple events simultaneously.

• Professional demeanor with a customer-focused and results-driven approach.

• Flexibility to work during evenings or weekends as per event schedules.